Accounts Administrator - Johannesburg

Providing customers with quotations, after liaising with the sales team;
Receipt of purchase order from customer, as well as manufacturing request. Ensure that the manufacturing request is complete and has been signed by the customer / salesperson.
Update MPS document, and forward to financial assistant and operations manager. Estimated delivery dates to be advised per order after getting input from materials planner. Client to be advised of initial date as well as any delays which may occur.
Invoicing – For each invoice processed, the following documents must be present:
Signed delivery note (to be signed and dated by customer as proof of receipt of products)
Pastel sales order
Customer purchase order (If there is no purchase order, e.g. swop-outs, attach e-mail from client or sales manager).
Manufacturing request

Doc audit forms – “Final assembly quality audit form” – check that the customer is correct, and the shipped meter type agrees to invoice. Check that user tags have been listed as being supplied
Upgrades –

Preparation of delivery notes for each batch dispatched showing new upgrades and upgrade repairs separately; to be signed off.
Reconciliation of bin numbers to delivery notes forwarded to Finance Consultant.
Receipt of invoice analysis from Financial Consultant.
Repairs –

Reconciliation of repairs per customer booked in and out to be maintained;
Report to be communicated at daily
Summary report to be maintained in front of each customer file so that it can be readily communicated to relevant parties.

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